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Current Openings

General Affairs Internship Jun. 18, 2019

Objective
To provide support for the General Affairs and Facilities Department, MTCA
 
Key Responsibilities

1.   Facility Support  

-          Provide general administration assistance and support.

-          Assist in the enforcement of facility contract management

-          Assist in updating budget forecasting

-          Assist in the review and update of the facilities 5-year deferred maintenance plan.

-          Assist in the coordination of construction, renovation and special projects approved for the facility.

-          Assist in the overseeing of all maintenance of the site including plumbing, HVAC, electrical and special services.

2.   Support facility Building and Event Setup

-       Assist with setup/teardown of facilities for meetings, conference rooms, events, etc.

-       Assist in the coordination and overseeing of special meetings.

3.   Inventory Control

-  Assist in the collection, analyzation and preparation of operational data.

-  Assist in the General Affairs inventory program including recycling and destruction of products as required.

-  Identify areas for process improvement

4.   Safety

-  Assist in the safety conditioning and training of all employees, visitors and contractors.

-  Understand and utilize all applicable codes, regulations and company directives.

-  Understand and assist in the upkeep of required MIOSHA and OSHA regulations.

5.   Security

-       Assist in the security of the facility.  

6.   Other

-       Assist in the preparation for the arrival of new hires every week.

-       Perform other administrative duties and business management tasks as assigned.

 
Collaborative Working Relationships

  • Work collaboratively with the General Affairs Team and all departments as required.

Key Tasks

  • Supporting GA department by daily inspections, inventory control, site security tracking and safety protocol.   

Experience Level

  • 2+ Years Facility, maintenance and/or business management responsibilities in related area through education or prior training.

Educational Requirement

  • Actively pursuing a Bachelor's degree from an accredited university studying facility management, planning, building or construction management. 

Additional Experiences

  • Skilled in Microsoft Office software, including Excel, Word and PowerPoint.
  • Understanding and/or experience in safety.

Required Skills

  • Advanced analytical and problem-solving skills
  • Proven ability to build effective working relationships as well as strong interpersonal skills
  • Excellent verbal and written communication skills
  • Ability to learn quickly and experienced producing high quality work in short periods of time.
  • Effective in Multi-tasking
  • Good customer relationship skills 

Key Result Areas & Success Indicators

  • Timely completion of tasks
  • Orderly
  • Follow proper procedures 

Competencies

  • Approachable individual with a professional manner
  • Methodical in approach to tasks.
  • Self-Motivated
  • High work ethics
  • Effective time manager with the ability to multi task.
  • Can communicate effectively with all types of customers and employees.
  • Ability to build strong client relationships.
  • Team player, and able to work on own initiative.

TO APPLY click here

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